Case Study-jENS 2015

Case Study-jENS 2015

Date: 16-20 September 2015
Client: Congress of joint European Neonatal Societies (jENS)
Participants: 2500 attendees
Exhibitors:120 neonatology experts
Venue:Hall G and F, more than 14 000 sqm

The four leading societies in the field of neonatology, The European Society for Paediatric Research (ESPR), the European Society for Neonatology (ESN), the Union of European Neonatal and Perinatal Societies (EUNPS) and the European Foundation for the Care of New-born Infants (EFCNI) have decided to combine their efforts to organize a joint congress together, driven by a common goal-to have a platform that provides opportunity for discussions and presentations about the basics of the area, the findings of recent researches and the new trends as well.

The wide range of content of this excellent collaboration attracted over 2.500 participants, from 83 countries, including more than 120 well-known international experts of neonatal care. The event served as a hub for knowledge exchange since an active athmosphere was assured by having sequential discussions with the congress delegates.

The 5-day-event occupied two halls, G and F with more than 14 000 sqm. In fact, required a special layout, as it was requested by our client to have 5 conference rooms operating paralell at the same time.

Thus, the temporary conference rooms were created of our special high quality soundproof Showtec structure, which provided the possibility to build rooms at any size, based on the client’s preferences. As a consequence of the flexibility of this method, parallel sessions could be scheduled without any interference. Not only the conference rooms, but also the layout of the whole event was completely customized.

Undoubtedly, one of the most appreciated features of our venue is the flexibility that makes it possible to have everything under one roof. There’s no need to walk in and out to see another section of the event, instead, the participants can approach the conference rooms by walking through the exhibiton area.

In order to offer the same experience to every participants, interpretation booths were provided in the conference rooms. The booths were high-quality standard ones that were used and approved by the European Commission relevant Interpretation Committee and each of them had both Hungarian-English and English-Hungarian translation.

During the organization process, our client was facing some challenges regarding their sponsors, hence, we received numerous last minute orders. This required flexible problem solving procedure and fast response, but every order was successfully fulfilled on time.